Welcome to the Utah Municipal Clerks Association

Welcome to the Utah Municipal Clerks Association website. This site is filled with information pertinent to Utah Clerks and Recorders including information about conferences and educational programs. We have a growing library of sample documents, and the website is updated regularly to keep you informed. With your input and contributions, this site is continuously getting better.

2019 Institute & Academy
March 11-15, 2019
SUU Campus in Cedar City

UMCA is proud to announce that Southern Utah University (SUU) has been approved
by IIMC to be our partner and provide the educational sessions offered at
Institute and Academy.

Registration is now open and closes February 14, 2019.
SUU is offering the opportunity for offsite excursions; one excursion is on
Tuesday evening, March 12th and is included with the Institute registration fee.
The two other opportunities (for a fee) are on Saturday, March 16th.
You can find information about these excursions at the following link:


Late Registration will be available through 5 p.m. March 4, 2019.

Regular Registration
(before 5 p.m., February 14)

$100 Professional Development Day only (March 14)
$450 Institute (March 11-15)
$350 Academy (March 13-15)

Late Registration
(February 15 - March 4)

$125 Professional Development Day only (March 14)
$525 Institute (March 11-15)
$425 Academy (March 13-15)

You may register and pay online at the following link: https://go.suu.edu/umca.



Rooms are blocked at the following hotels at a rate of $85.00 per night. Please identify yourself as a member of the UMCA group to get this rate. Reservations must be made by February 1, 2019.


Springhill Suites by Marriott                                              Courtyard Cedar City
1477 S Old Highway 91                                                     1294 S Interstate Drive
Cedar City, UT 84720                                                          Cedar City, UT 84720
435-586-1685                                                                     435-586-1685



Director Position Opening

The UMCA has an opening for a Director Position for the remainder of this year. All qualified members are encouraged to submit an application and resume of your talents and skills, due on or before February 14, 2019 at 4:00 p.m.

2018-2019 UMCA Board

Bottom Row: Secretary:  Jackie Nostrom, Herriman City Recorder, Past President:  Teresa Harris, Logan City Recorder, President:  Annette Spendlove, North Ogden City Recorder, Vice President:  Susan Farnsworth, Santaquin City Recorder and Treasurer:  Lisa Titensor, Clinton City Deputy Recorder

Top Row:  Facilities Director:  Nicole Smedley, SLC Assistant City Recorder, Communications Director:  Colleen Mulvey, Cedar Hills City Recorder, Education Director:  Janell Braithwaite, Gunnison City Recorder, Membership Director:  Kim Read, Layton City Recorder and Training Director:  Christina Fernandez, St. George City Recorder.

Current Pertinent Documents

Annette Spendlove

Annette Spendlove

Dear Clerks and Recorders,

As we are approaching Institute and Academy, I am reminded of how important it is to continue learning. In an article by Kendra Cherry she gives tips to Improve Learning Effectiveness and Efficiency:

  1. Basic tips such as improving your focus, avoiding cram sessions, and structuring your study time are a good place to start.
  2. Keep learning and practicing what we learn.
  3. Focus on learning in more than one way, e.g. auditory; find a way to rehearse the information both verbally and visually, taking notes, or drawing a mind map. Researcher, Judy Willis said, "The more regions of the brain that store data about a subject, the more interconnection there is. This redundancy means students will have more opportunities to pull up all of those related bits of data from their multi- ple storage areas in response to a single cue. This cross-referencing of data means we have learned, rather than just memorized."
  4. Another effective way to learn is to teach what you have learned to another per son in your own words.
  5. Another great way to become a more effective learner is to use relational learn- ing, which involves relating new information to things that you already know. While seeing information and then writing it down is important, actually putting new knowledge and skills into practice can be one of the best ways to improve learning.
  6. Gain practical experience e.g. if it is a sport or athletic skill, perform the activity on a regular basis. If you are learning a new language, practice speaking with another person and surround yourself with language-immersion experiences.
  7. It is always best to look up answers rather than trying to remember. It has been proven that attempting to recall previously learned information actually results in learning the "error state" instead of the correct response.
  8. Understand how you learn best, we all learn differently.
  9. Use testing to boost learning. Believe it or not, research has demonstrated that taking tests actually helps you better remember what you've learned.
  10. Stop multitasking, yes, studies have shown participants lost significant amounts of time as they switched between multiple tasks and lost even more time as the tasks became increasingly complex.

It is proven that a more effective learner is one who simply keeps learning. It takes time to become an effective learner but practice and determination will help you to establish new habits. You are important to your municipality and the fact that you continue to attend I/A proves that you want to learn all you can about a Clerk/Recorder's Duties. Attached is an article a City Recorder sent to me as I was preparing this newsletter: Five Ways Your Municipality Benefits because you are a Certified (or Master) Municipal Clerk. I hope to see many of you at I/A in March. I can't wait for you to meet our new I/A Directors and to visit Southern Utah University. You will be impressed by all they have to teach us and I hope you can choose one or more of these learning tools to improve on your skills.

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Annette Spendlove,


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Upcoming Events


UMCA Annual Membership Dues

Annual Dues Payment Announcement
Online payment is currently unavailable. To pay your 2018-2019 annual dues please complete the UMCA Membership Form and return with a check to:

Utah Municipal Clerks' Association
c/o Lisa Titensor, MMC
2267 N. 1500 W.
Clinton, UT  84017